Club Sports Federation Bylaws
Last Updated: November 3, 2009
Article I: Quorum
A quorum shall consist of two-thirds of the membership of the Club Sports Federation.
Article II: Club Sports Federation
A. The Club Sports Federation shall meet once per month. The meetings shall last for no more than one hour, unless the meeting is extended for 15-minute intervals by a majority vote of the clubs present at the meeting.
B. The Club Sports Federation will be composed of one (1) student delegate from each Club Sport holding membership in the Federation. This person shall be known as the Club Sports Federation Representative.
1. Requirements of CSF Representative:
i. Attended an Office Workshop
ii. Signed the officer Acceptance of Responsibility Form
2. Failure of the CSF Representative to meet the above requirements will result in an official absence from each CSF meeting until the requirements are met.
3. Any other club sport member may attend the CSF meeting, but will not be counted in official attendance.
4. Each person may represent only one club at a given meeting.
5. Each member of the Federation will have one (1) vote.
6. Officers on the CSF Executive Council may vote.
7. An officer of the Executive Council may also represent an individual club sport.
8. In the case where an officer of the Executive Council is also serving as a representative for his/her club, that individual only has one (1) vote.
9. The President of the Federation may only vote in case of a tie.
C. Attendance at monthly meetings is mandatory for all club sports, regardless of activation status.
D. Absences shall result in the following:
1. The Secretary of the CSF shall notify clubs that are absent from meetings.
2. The club must submit a written explanation of the absence to the Executive Committee within 10 days of the meeting. Failure to do so will result in the absence being automatically unexcused.
3. The Executive Committee shall meet within 10 days of receiving the written explanation to determine if the absence is excused or unexcused.
i. The Executive Committee may ask that a representative of a club be present when reviewing the case.
ii. The Executive Committee must report the ruling to the Club Sport in writing.
4. Unexcused absences shall result in the club sport receiving a fine of 5% of the club’s allocation from the Club Sports Federation.
5. Any club sport that is unexcused from two meetings will be removed from the CSF, and will not be entitled to any membership benefits of the Club Sports Federation.
i. Removed club sports may re-apply for membership in the Club Sports Federation (See CSF Constitution Article I.A.3)
Article III: Disciplinary Regulations
A. Grounds for Disciplinary Action:
1. Complaints may be considered against a club for any action in violation of this constitution, CSF Manual, and/or the University’s Policies and Regulations concerning Club Sports (whether committed by the club, by club representatives, or club members involved in a club function). Proven violations are grounds for penalties to be assessed against the club.
B. Staff Investigation and Ruling:
1. Complaints received by the Division of Campus Recreational Sports will be referred to the Assistant Director of Club Sports for an investigation and ruling. The club sport staff shall notify the club verbally, then in writing that the complaint has been made.
2. When a complaint is referred to the Assistant Director of Club Sports, written statements shall be obtained from the complainant, accused club, witnesses, and any other person(s) deemed appropriate.
3. In addition to the written statement, verbal conferences should be conducted with the complainant, accused clubs, witnesses, any other person(s) deemed appropriate, and the executive committee.
4. Having conducted an investigation, the Club Sport Staff shall make a ruling based on the evidence uncovered during the investigation, keeping within the penalties as listed above.
5. The Assistant Director of Club Sports shall notify the club in writing of the ruling.
C. Scope of Penalties:
1. By the power granted to the Club Sports Federation by the Dean of the School of Health, Physical Education and Recreation and the Director of Recreational Sports, the Club Sports Federation may impose the following penalties to club sports that have violated this constitution and/or bylaws.
i. Fines up to $500.00, not to exceed the club’s annual Club Sports Federation allocation.
ii. Suspension from the campus and University for a specified period.
iii. Suspension from specified University facilities.
iv. Probation for a specified period, under specific terms and penalties.
v. Recommendations of continued review by the Associate Director for Recreational Sports and/or the University, the results of which will not be subject to further disciplinary action by the Federation.
vi. Adjustments to a club’s classification category placement.
D. Appeal Procedure:
1. If the club wishes to appeal the staff decision it may do so by notifying the Club Sports Federation President in writing prior to the next Club Sports Federation meeting.
2. The case will then be referred to a Club Sports Federation Appeal Hearing Board.
i. The CSF President shall appoint a pool of 10 Appeals Hearing Board members at the first meeting each year.
ii. The Appeal Hearing Board shall consist of the Club Sport Federation Treasurer (chairperson) and 4 other club representatives (not related to any clubs involved).
iii. The President Shall appoint the 4 representatives (out of a pool of 10) at the CSF meeting.
iv. One member of the Appeals Hearing Board shall be designated as secretary.
v. The Club Sport Staff shall arrange a time an place for the hearing that is mutually convenient to all parties involved.
E. The Appeal Hearing:
1. At least three (3) Board members, including the chairperson and secretary, must be present throughout the entire Hearing, and only such members shall vote on the Board’s deliberation.
2. The Hearing Board Secretary will keep a record of the Hearing, to include a list of those present, and the substance of all evidence and arguments. If possible, a taped recording should be made.
i. The chairperson will state the cause of the Hearing.
ii. Opening statements will be made, first by a representative of the plaintiff, then by a representative of the accused club.
iii. The respective parties may then present additional evidence of any sort, being subject throughout to questions by anyone present.
iv. The parties may make concluding statements.
v. The Board may conclude with questions of any party.
4. The Hearing Board will deliberate at its earliest convenience after the Hearing and no record need be kept. At the conclusion of the Appeal Hearing, the chairman will entertain motions in sequence:
i. For specified increased penalties against the club;
ii. To sustain the Club Sport Staff’s ruling;
iii. For specified lesser penalties;
iv. To exonerate the club of all charges.
v. The Board’s decision requires the support of at least three (3) members. Within one (1) week of the Hearing, this decision, together with reason for it, should be presented in writing to the Club Sport Staff to be forwarded to the Club. The decision of the Board will conclude the appeal procedures.
1. It is the responsibility of the Club Sport Staff to enforce any disciplinary ruling.
2. It is the prerogative of the Director of Recreational Sports to overrule a decision, provided he/she shows just cause to the Federation.
Article IV: Club Sports Federation Executive Board and Subcommittee Budgets
A. The CSF Executive Board, and all other sub committees shall be included as petitioning organizations during yearly allocation hearings.
B. The CSF Operating Budget shall not be subject to the annual allocation adjustment procedure.
Article V: Amendments
Any amendments to these bylaws must be made by a simple majority of the members present at a regularly scheduled CSF meeting.