This describes the method by which funds gathered from 1) unused allocation funds at the end of fiscal year; 2) funds accumulated through the assessments of fines to individual club sports; and 3) unused Incentive funds shall be handled. These funds shall go first into the Emergency sub account, second into the Incentive Buffer sub account, and third into the Division of Campus Recreational Sports Capital Improvement Fund (92.5% of remaining surplus) and the Allocation Fund (7.5% of remaining surplus) for the following fiscal year.

1. The guidelines for use of the Emergency Account (CSF 002) are as follows: Emergency sub account funds may only be dispersed in compliance with Allocation guidelines.
   1. At any time, an active club sport(s) may petition for use of the Emergency sub account funds if they demonstrate unforeseeable dire need.

i. Unforeseeable dire need:

1. Expense could not have been reasonably predicted at the time of the allocation hearing.

2. Without immediate financial assistance, the club sport(s) would cease to function.

ii. Assistance may come in two forms:

1. Grant: A form of financial assistance in which the club sport is not expected to repay the CSF.

2. Loan: A form of financial assistance in which the requesting club sport is expected to outline a repayment plan as part of the request.

iii. The President and Treasurer of the requesting club sport(s) must submit a formal letter to the CSF Executive Board to request assistance from the Emergency Account

1. In the letter of request, the requesting club sport(s) is expected to specify the amount it is requesting, a justification for the request, and the form of assistance it is requesting.

2. The current CSF Executive Board (President, Vice President, Treasurer, Secretary) reviews all petitions for use of “Emergency Account” funds at their next scheduled Executive Board meeting.

a. The CSF Executive Board may request the petitioning club(s) to attend a following meeting for questioning.

b. The CSF Executive Officers vote on the petition. Vote may be positive (majority in favor), neutral (tie), or negative (majority opposed).

c. CSF Executive Officers make a recommendation to the Assistant Director of Club Sports.

d. The Assistant Director of Club Sports makes the final decision on the petition.

i. In case of a positive or neutral recommendation from the CSF Executive Board, the Assistant Director of Club Sports may approve or deny the petition.

ii. In case of a negative recommendation, the Assistant Director of Club Sports must deny the petition.

e. In the case of an officer having a vested in interest in the petition:

i. Vested interest: membership in the petitioning club sport.

ii. That CSF Executive Officer is removed from deliberation and vote.

iii. The Assistant Director of Club Sports takes the place of the removed CSF Executive Officer in the deliberation and voting process.

iv. Final decision power is transferred from the Assistant Director of Club Sports to the Program Director of Club Sports, Intramural Sports, and Student Development.

v. The Program Director of Club Sports, Intramural Sports, and Student Development must follow the same decision guidelines as the Assistant Director of Club Sports.

3. The petitioning club(s) will be notified in writing within 30 days of submitting the request.

iv. At no time will the balance in the Emergency Account amount to greater than $10,000.

1. Guidelines for the Incentive Buffer (CSF003) sub account are as follows:
   1. Upon the balance of the Incentive Buffer sub account reaching $2,000:

i. No further money will be transferred to it during the same fiscal year.

ii. Overage funds would be transferred into the Allocation Account for dispersal the following fiscal year.

1. In case funds are withdrawn from this account, the account will not be replenished until the following fiscal year.
2. Funds in the Incentive Buffer Account are to be used in case incentive awards total an amount greater than $10,000 in any fiscal year.
3. Use of Incentive Buffer funds are at the discretion of the Assistant Director of Club Sports, with approval from the Program Director of Club Sports, Intramural Sports, and Student Development.