Facility Use Application (PDF format)

CHOOSE FROM TWO LOCATIONS ON CAMPUS:

SRSC

The Student Recreational Sports Center (SRSC) is a 204,000 square foot multipurpose sport and fitness facility located on the northeast side of campus. The SRSC offers:

• Table Tennis
• 8 Racquetball/Wallyball courts
• 2 Squash courts (2 international and 2 North American)
• 5 Basketball/Volleyball courts
• Indoor Elevated Running/Jogging Track
• 3 Multi-Purpose Gyms (2 w/mirrors)
• Showers and Locker Rooms
• 50-meter by 25-yard pool and separate 25-yard Diving Well
• Terrace
• Auditorium (capacity: 130)
• Conference Room (capacity: 12)
• 6 Outdoor Tennis Courts

HPER

The Health, Physical Education, and Recreation (HPER) building, located in the heart of campus near the Indiana Memorial Union, offers:

• Royer Pool (25-yard) and Diving Well
• Pool 194 (30-yards)
• 11 Racquetball/Wallyball courts
• 10 Basketball/Volleyball courts
• Indoor and Outdoor Running/Jogging Track
• Three Multi-Purpose Gyms
• Squash courts
• Showers and Locker Room
• 10 Outdoor Tennis Courts
• Woodlawn Multi-purpose Fields

THE OPPORTUNITIES ARE UNLIMITED

Campus Recreational Sports operates a number of University facilities that can be used by groups and individuals for recreational sports activities when they are not being used for academic classes or Recreational Sports programs and services. Both indoor and outdoor facilities accommodate activities ranging from sporting events to tournaments. Our facilities are available for short term use at a fee seven days a week; however, Friday evenings, Saturdays, and Sunday mornings and afternoons are the best times for short term use during the academic year.

Our Recreational Sports staff is trained to assist you in making your event a success. We will open the facility for your group and work with you to establish guidelines for the safe and proper use of equipment and facilities during your event. We will also consult with you on personnel needs for the set up, take down, and the operation of the facility and equipment for the event.

Depending on the type of event being held, one or more Recreational Sports supervisors may be on-site for the duration of your event. The permit holder is responsible for all activities occurring during the short term facility use and must be in attendance at all times.

A variety of sports equipment may be reserved for a fee to be used during your event (i.e. soccer balls, softballs, volleyballs, and miscellaneous items such as tug-o-war ropes and coolers). All equipment is reserved on a first come first serve basis. A complete list of equipment and associated costs are included in the enclosed fee insert.

MAJOR EVENTS HOSTED:

Campus Recreational Sports has hosted several large regional and national events such as the American Youth Basketball Tour, National Association of Intercollegiate Gymnastics Clubs, USA Swimming Speedo Junior Championships, Big Ten Championships, National Water Polo Tournaments, and National Diving Meets. With our diverse facilities, ample parking, loading dock and a qualified staff with the experience to facilitate your needs, we are well equipped to help ensure the success of large events.

THE RESERVATION PROCESS

Step 1...
Submit a Recreational Sports Facility Reservation Application. These can be obtained at any Campus Recreational Sports Member Services office (SRSC 115, HPER Wildermuth) or HPER 179. The HPER or SRSC cannot be reserved as a rain location. Requests for reservations will be accepted as follows for:

• Large Events (more than 300 participants) - 4 months in advance
• Medium Events (100 - 300 participants) - 2 months in advance
• Small Events (less than 100 participants) - 1 month in advance

A deposit may be required four weeks prior to the event.
You will be notified if this will apply to your event request.

NOTE: Student organizations must also submit an Event Registration request to the Students Activities Office, located in the Indiana Memorial Union (IMU 371).

Step 2...
Your facility reservation application will be reviewed by the Facility Reservation Committee and approved or denied based on availability of facility space requested, number of events already scheduled on the requested date and capacity of facility requested. Once your request has been approved or denied, you will receive an official notification through e-mail. Please note that submitting an application to Campus Recreational Sports does not constitute a permit. Applicants shall not promote or announce a planned event until the Campus Recreational Sports staff has approved the application.

Step 3...
Upon approval, you are required to contact the assigned Recreational Sports Counselor within five working days of receipt of the approval notification and make an event organization meeting appointment. For student groups, both the student applicant and the group advisor are to attend the event organization meeting to:

• Develop an event plan
• Review Event Waiver form. Student organizations can receive assistance in developing a waiver from the Student Legal Services Office (located 703 E. 7th Street, 855.7867). We strongly recommend that all other organizations seek legal counsel in developing a waiver tailored to your event.
• Present a Certificate of Liability Insurance form ($1 million minimum) you should obtain from your insurance carrier. Special Note: Certificates of insurance must list the following as additionally insured parties: IU, the Board of Trustees, all employees, officers, and agents of the University and Campus Recreational Sports. IU student organizations, officially recognized through the Student Activities Office, are covered under the University’s liability insurance policy.
• Review the preliminary budget plan containing estimated expenses for facility reservation expenses, equipment rental fees, personnel costs, deposit, labor costs, etc.
• Determine personnel needs

Step 4...
The Recreational Sports Counselor will provide a Counseling Event Checklist, which must be completed prior to the event.

Step 5...
At the conclusion of your event you must attend a Wrap-up Meeting with a Recreational Sports counselor to finalize the following:

• Evaluation of the event (personnel, process, facility, etc.)
• Finalize the budget and payment process.

Step 6...
Payment in full is required within 30 days of the receipt of the invoice.

Notice!
Failure to comply with the aforementioned guidelines may result in the cancellation of the event. The Recreational Sports staff reserves the right to cancel an event at any time.